Effortless capture
No installation, no registration, no password. Anyone who wants to report something scans and types – which lowers the barrier considerably in shift work.
Capture improvement ideas where they happen.
FLOWKVP turns a QR code on the shop floor into a fully documented improvement action: assessed with AI, tracked along PDCA and archived ready for audits. For the workforce it stays as simple as writing a note.
- No app
- runs in the browser
- No login
- for employees
- EU hosting
- built with GDPR in mind
- ISO 9001
- documentation covered
What FLOWKVP takes care of
The goal: a minimal barrier when capturing ideas, maximum structure when following up.
Automatic classification
Every submission is sorted into ISO-relevant categories – such as occupational safety, process quality, ergonomics or environmental management – including a risk assessment.
PDCA documentation
Plan, Do, Check and Act are documented separately for each submission. This creates the chain of evidence that auditors actually ask for.
Notifications
As soon as the analysis is done, the responsible manager receives a structured email with a direct link to follow up.
Complete audit log
Every status change and every entry is recorded. The history of an action remains fully traceable.
Anonymisation and EU hosting
Personal details are removed technically before any AI analysis. Data is stored in a data centre within the European Union.
One system, three perspectives
For employees
An observation is reported in under a minute – anonymously, without an account, and with a code to follow its progress.
For managers
All submissions for their own department in one place, already sorted and assessed, with budget, deadline and a way to reply to the person who submitted.
For quality management
The entire improvement process as a structured dataset instead of a pile of paper – analysable, documented and prepared for ISO 9001 certification.
Privacy designed in from the start
Submissions often mention names or contact details in passing. FLOWKVP removes such details technically before any text leaves the system for analysis – not by instructing the language model, but as a separate processing step beforehand.
Data is stored in a data centre within the EU. Every status change is written to a continuous audit log, so the history of an action stays reliably traceable later on.
- ✓Anonymisation before any external analysis
- ✓Data stored within the European Union
- ✓Continuous, append-only audit log
- ✓No user accounts needed for employees
From observation to documented action
Three steps that fit together – no media break between shop floor, office and audit binder.
- 1
Scan and report
A QR code at the workplace opens the form in the browser – no app, no login. The person selects department and location, adds a description, optionally a photo and their own suggested solution.
- 2
AI prepares it
The text is anonymised first, then classified, assessed for urgency and given a concrete first PDCA step. Unclear cases go automatically to quality management for manual review.
- 3
Implement and prove it
Managers maintain status, budget and deadline and record what was done in each PDCA phase. The person who submitted can follow progress at any time using their tracking code.
Ready for the first idea?
Try it free for one month: add departments, print the poster, put it up – after that, the first submission takes seconds.